The School of Music is now the School of Music, Dance and Theatre, and this site will no longer be available after Nov. 30. 
Visit the new School of Music, Dance and Theatre website at musicdancetheatre.asu.edu

Rental Facilities

Consider renting one of our beautiful spaces for your next event!

Home / About / Venues + Facilities / Music Rental Facilities

Are you interested in renting a School of Music facility?

We enjoy the opportunity to open our facilities for public use barring any conflicts with academic use (scheduled and tentative) and we also must take into consideration the availability of our student workers (factors include academic work, midterms/finals, commitment to our own shows, other jobs, winter/summer breaks and vacations, etc.) We are proud of the many opportunities we offer students in our School and as such, they are often an extremely busy group.

We are not obligated in any way to host an event and may retract dates due to academic priorities before signatures on contracts are received. It is important that no assumption of the guarantee of space is made until approval and signature by the Dean of the Herberger Institute for Design and the Arts is received.

Contact SOMRentals@asu.edu with questions about renting School of Music facilities.

For information about renting the Paul V. Galvin Playhouse, the Margaret Gisolo Dance Theatre or the Lyceum Theatre, please visit the School of Film, Dance and Theatre rental page.

Facilities available for rent

ASU music performance
500-seat theatre for opera and musical productions.
empty auditorium with piano on stage
350-seat theatre used for solo and chamber music recitals.
Grand piano in ASU recital hall
Intimate 125-seat venue for solo and chamber performances.
ASU organ
Home to the Fritts pipe organ and 1742 Traeri Italian Baroque organ.

Note: Performance halls are unavailable November 1st - January 15th and March 1st - May 31st.

Arizona State University students, faculty, and staff can rent access to the practice rooms during summer session. Click here for summer practice room rental rates and procedures.

Rental procedure

  • Contact SOMRentals@asu.edu at least 2 months prior to your intended event date.
  • Read the FAQs at the bottom of this page.
  • Complete the Intent to Rent Form and submit to the School of Music.
  • When your form is received the School of Music scheduling coordinator contacts you via email for an onsite tour and consultation.
  • After the tour, the scheduling coordinator processes a cost estimate.
  • If you accept the cost estimate, contact the School of Music scheduling coordinator to put a hold on the venue while the contract and deposit invoice are generated.
  • When you receive the contract and deposit invoice, follow the instructions to process. Email or fax all necessary paperwork and mail a deposit check to the School of Music scheduling coordinator.
  • On receipt of the contract, deposit and paperwork, the scheduling coordinator sends it to the School of Music Director and the Dean of the Herberger Institute for Design and the Arts for review and signatures.
  • A fully executed original contract is returned to you at the address provided on the deposit invoice.
  • As soon as the School of Music scheduling coordinator receives the final contract, your reservation is officially scheduled and you can begin advertising your event.

Event rates

The rates below include four-hours total time in the venue (including load in and load out time) plus the number of staff indicated in the Event Workers column. The rates do not include pianos, audio/visual equipment, or audio/visual tech support (see Event Services and Equipment below).

Add $20 for each additional hour of time in the venue and $20 per hour for each additional event worker.

VenuesCapacityLevel 1Level 2Level 3Event Workers
Evelyn Smith Music Theatre494 (4/2 WC*)$710$1,010$1,3102
Katzin Concert Hall346 (2/2 WC*)$560$860$1,1602
Organ Hall132 (fixed seats)$480$780$1,0801
Recital Hall123 (2/2 WC*)$380$580$6801

*WC: Wheel chair/companion seating

Licensee levels

Level 1ASU student groups*, faculty groups, on–campus organizations, departments, colleges (anyone able to pay via an area–org funds transfer)
Level 2*Off–campus, not–for–profit organizations (requires active IRS tax exempt status on https://apps.irs.gov/app/eos/)
Level 3*Off–campus, for–profit organizations

* Student groups and licensee levels 2 and 3 require event insurance. Please see the FAQs below for further instructions.

Recording rates

VenueRate
Recital Hall$70/hour
Katzin Concert Hall$120/hour

The rates above include the venue and one hall monitor.  The rates do not include recording equipment and services, pianos, or audio/visual equipment and support (see Event Services and Equipment below). 

Event services

School of Music staff$25/hour
Student event manager$20/hour
Audio/visual consultation*$50 (up to one hour)
School of Music sound specialist$45/hour
Student audio/visual technician$20/hour
Additional staff set-up$100 per set-up/tear-down

Use of some audio/visual equipment requires an on–site Audio/Visual Technician throughout your event.

* The School of Music will charge an audio/visual consultation fee with our sound specialist for use of the venue’s audio/visual equipment.

Equipment and services

Performance hall projector and screen$125
Wireless lapel microphone $15 each (requires on–site A/V Technician)
Microphone with stands$15 each (require on–site A/V Technician)
Lecturn$25 each
Piano (as is)$125 each
Piano (fresh tuning)$150 each
Piano touch–up tuning (business hours)$50 each (8 a.m. – 5 p.m. weekdays, up to 20 minutes)
Piano touch–up tuning (evenings/weekends)$75/hour
Piano move (upright) *$75 each
Piano move (regular grand) *$150 each move plus $95 for tuning
Piano move (concert grand) *$300 each move plus $95 for tuning

* Pianos may not be available to move to other on or off-campus locations.  If permission is granted, the School of Music will charge additional fees for professional piano movers.

Frequently Asked Questions

Can I photograph or film my event?

Can I photograph or film my event?

Individuals may take photographs or shoot video for personal use without permission from the university. However, such recordings may not be broadcast or used for commercial purposes. Be aware that private recordings may be prohibited in certain locations or at select events.  An ASU application to take photos or videos for commercial purposes can be found on the ASU Brand and Marketing Guide website https://brandguide.asu.edu/requests-compliance/permission-releases/filming

Can I serve alcohol at my event?

Can I serve alcohol at my event?

Serving and consuming alcoholic beverages on University property at special events is prohibited unless a Permit to Serve Alcoholic Beverages on Campus has been approved and signed by ASU Insurance Services.  If you intend to serve alcohol it is your responsibility to have an approved permit on the day of your event.  A permit application is due at least 14 calendar days before the event and is available on https://cfo.asu.edu/alcohol-insurance-requirements and an electronic copy of the permit must be provided to the School of Music via email to SoMRentals@asu.edu.

Do I need event insurance and where can I purchase it?

Do I need event insurance and where can I purchase it?

ASU student groups and non-ASU organizations must provide event insurance. The School of Music requires a certificate of insurance when you send in the deposit and contract documents.  Event insurance for all ASU venues is available to student groups and third-party licensees through the Tenants’ and Users Liability Insurance Policy (TULIP).  For more information visit http://www.asu.edu/ehs/documents/tulip.pdf.

Can I serve refreshments or cater my event in the venue?

Can I serve refreshments or cater my event in the venue?

Food and beverages are not allowed in the performance halls. If available, Cowley Lobby can be rented as a reception space for events in the Katzin Concert Hall, Organ Hall, Recital Hall or Evelyn Smith Music Theatre. Please keep in mind Cowley Lobby cannot be closed off to regular School of Music traffic.  If your event is in the Recital Hall, the adjacent covered patio is available. The reception time will be added to the total price of the venue (see Event rates). Custodial charges may apply for both Cowley Lobby and the Recital Hall patio for on-site receptions with food and/or beverages.

Due to space limitations, receptions are limited to those with light refreshments.  Larger receptions must be held in an alternate location including those that involve sit-down meals, multiple hors d'oeuvres stations, etc.

 

Can I sell merchandise and/or concessions?

Can I sell merchandise and/or concessions?

Concessions and merchandise sales are not permitted on the premises. Concessions and merchandise are food, beverages, souvenir programs, recordings, books or any other merchandise.

What about fundraising or donations?

What about fundraising or donations?

Fundraising or donations cannot be collected in conjunction with an event held on public property.

Can the School of Music provide tickets or a box office services for my event?

Can the School of Music provide tickets or a box office services for my event?

The School of Music cannot provide tickets or box office services. Income from ticket sales on public property is expected to be used only to defray costs of the event.

What is the necessary staffing for my event?

What is the necessary staffing for my event?

The minimum number of required event staff is included in the cost of the venue.  Other staffing including ushers, a sound specialist, student audio/visual technician, a keyboard technician, etc. are billed separately (see event services).

Can you provide ushers for my event?

Can you provide ushers for my event?

We can provide ushers for your event in addition to the required event workers. Please keep in mind that we have a small event worker team and their availability is limited. We strongly encourage you to provide your own ushers.  Ushers you provide will have a short in-service with our staff prior to the start of your event.  Please plan to include this training in your setup schedule.

Do you have security available for my event?

Do you have security available for my event?

You are required to provide all necessary security for your event.  ASU requires registration of events that involve high attendance, controversial topics or high-profile speakers, artists or guests.  If your event includes any of these, you may be required to provide approved security.

What is the difference between your facility and a standard for-profit rental facility?

What is the difference between your facility and a standard for-profit rental facility?

The Herberger Institute School of Music is an academic institution and as such, our priority is to our students and their classes and events.

Are there policies about marketing my event?

Are there policies about marketing my event?

Your reservation is not guaranteed until you have a fully executed contract and you have paid a deposit. Please do not market your event or arrange event particulars until you have received a final contract. The School of Music will not market or answer inquiries about your event. Your publicity materials must contain your direct contact information and note that your event is in no way affiliated with Arizona State University or the Herberger Institute School of Music.

More questions? Contact SOMRentals@asu.edu.